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Saving files to different media in the Library
The Library computers run the Microsoft Windows XP operating system. For saving
and transferring files, the IBM computers have various options like Floppy Disk
drives, CD writing drives and USB ports for using flash drives. You can choose
to use the standard floppy disk or for larger files use Writeable CDs (either
CD-R or CD-RW) and USB Flash drives. The following information outlines the
steps required to store your files onto these media.
CD-R and CD-RW Discs
Notes:
- Blank CDs created in the Library can also be written to in the Pools.
But CDs created in the Pools may have problems when writing to in
the Library. This due to software differences on the computers.
- Do not copy more files to the CD than it will hold. Standard CDs
hold up to 650 - 700 megabytes (MB). High-capacity CDs hold up to
850 MB.
- After you copy files or folders to the CD, it is useful to view
the CD to confirm that the files are copied successfully.
To copy files and folders to a CD
- Insert a blank, writable CD into the CD recorder. If you get a prompt
asking you what you want to do, click "Cancel" button.
- Open My Computer.
- Click the files or folders you want to copy to the CD. To select
more than one file, hold down the CTRL key while you click the files
you want. Then, under File and Folder Tasks, click Copy this file,
Copy this folder, or Copy the selected items.
- In the Copy Items dialog box, click the CD recording drive, and
then click Copy.
- In My Computer, double-click the CD recording drive. Windows displays
a temporary area where the files are held before they are copied to
the CD. Verify that the files and folders that you intend to copy
to the CD appear under Files Ready to be Written to the CD.
- Under CD Writing Tasks, click "Write these files to CD" or under
File menu click on "Write these files to CD". Windows displays the
CD Writing Wizard. Follow the instructions in the wizard.
Figure 1
- This will open the CD Writing Wizard. Follow the prompts until the
CD writing is finished.
Figure 2
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USB Flash Drives
Figure 1.
Connecting:
- A USB Flash drive can be used as a standard floppy disk.
- Plug the USB Flash drive into one of the two USB slots located at
the front of the computer.
Figure 2
- Windows XP will take a few seconds to detect the drive and a series
of messages will popup in the System Tray.
- A pop-up message will appear indicating that the drive is ready
for use.
Figure 3
- The USB drive can be found via "My Computer" and will be listed
as "Removable Disk".
Figure 4
- You may now use the USB Flash drive as a floppy disk to copy files
to it.
Disconnecting:
- Click on the "Unplug or Eject Hardware" icon in the System
Tray. Then Click "Safely remove Mass Storage Device-Drive"
Figure 5
- When "Safe to Remove Hardware" message appears, disconnect
the USB drive.
Figure 6
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